A Complete Grant Proposal, In Minutes

Q: What does the AI grant writer need from us before it can write?

A tracked grant and a filled-in organization profile. The writer pulls from what is already in TappHQ: your mission and programs, personnel and board records, budget plan, impact frameworks, funding pipeline, and the requirements on the tracked grant itself. Before it starts, the wizard shows an Organizational Profile Completeness score so you can see which sources are thin. Where data is missing, the draft says so with a [VERIFY] placeholder rather than inventing a figure.

Q: Does it write the whole proposal at once?

Yes, in three passes. Eight sections are written in parallel from your data, the appendices list is assembled from the grant requirements without AI, and the executive summary is written last so it can summarize the other sections. If one section fails, the others still finish; the proposal is marked partial and you can regenerate the missing section on its own.

Q: Can I edit it, or do I have to take what it produces?

Every section is editable inline, and any section can be regenerated on its own with instructions such as tightening the length or emphasizing a program. Regeneration is rate-limited per organization to encourage editing over re-rolling. When you are done, export the proposal to DOCX and approve it for internal sign-off.

Q: Which plans include it, and is there a limit?

Generating proposals needs Pro or Enterprise. Free and Starter members can read proposals other members created but cannot start one. Pro carries a monthly proposal allowance and Enterprise has no monthly cap by default; the app tells you when the allowance for the month is used up. Each generated section spends AI credits from your plan.

Q: Does it submit the proposal to the funder?

No. TappHQ produces the document; you submit it through the funder's own process. What it adds is an approval step on Pro and above, so a person signs off before anything leaves the building, and on Enterprise an automated compliance check across every section before that approval.

TappHQ reads your organization's mission, programs, personnel, and financials - then writes all 10 sections of your proposal at once. You edit, regenerate individual sections, and export a submission-ready DOCX. No blank page. No copy-paste.

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The Problem

Grant writing takes weeks. You have four open applications

The average foundation grant proposal runs 2,500–5,000 words across 8–12 sections. Most nonprofits write the same organizational background, statement of need, and sustainability plan over and over - re-keyed from scratch each time. TappHQ already knows your organization. It should write the first draft.

10 Sections, Written at Once

Every section a funder expects - grounded in your data

Eight sections are written at the same time from your organization’s data. Appendices are assembled reliably from your grant’s requirements. The executive summary is written last, pulling everything into a coherent opening.

Organizational Background

History, mission, programs, geographic reach - pulled from your profile and outcome records.

Statement of Need

Quantified problem statement for your target population. Cites your data where available and clearly flags anything it can’t confirm so you can fill it in.

Project Design

Activities, theory of change, logic model statement. Grounded in your programs and impact frameworks.

Measurable Outcomes

Short- and long-term outcomes with specific metrics. Pulls from your impact framework mappings.

Key Personnel

Staff and board member profiles from your HR data. Handles vacant roles with a hiring plan placeholder.

Budget with Justification

Narrative budget overview grounded in your budget plan. Uses the requested amount from your tracked grant.

Sustainability Plan

Funding diversification strategy drawing on your pipeline and earned-revenue data.

Timeline

Phase-by-phase project timeline with milestone and reporting checkpoints.

Appendices + Executive Summary

Appendices built from your RFP requirements. Executive summary written last - it synthesizes the other eight sections, not your raw data.

How It Works

Four steps from tracked grant to submission-ready document

Find and track the grant

Search TappHQ’s grant database or add your own opportunity. Once it’s in your tracker, it’s ready for proposal generation.

Run the 4-step wizard

Select the grant, confirm the funder, review your Organizational Profile Completeness score, and add custom instructions. TappHQ starts writing immediately.

AI writes all 10 sections

Eight sections are written at the same time from your organization’s data - typically under 2 minutes. Appendices assemble from your grant’s requirements. The executive summary is written last and pulls everything together.

Edit, regenerate, export

Every section is editable inline. Regenerate any section individually with optional custom instructions. Export to DOCX when ready. Approve for internal sign-off.

Built for Iteration

AI writes the first draft. You refine it.

Per-Section Regeneration

Any section can be regenerated individually with optional instructions - "emphasize rural reach," "use more data citations," "tighten to 300 words." Limited to 3 regenerations per hour to encourage deliberate editing.

Inline Editing

Edit any section directly in the browser. Section navigation keeps you oriented across the full proposal. Built-in safeguards keep two open tabs from overwriting each other’s edits.

DOCX Export

Export the finished proposal to a Word-compatible DOCX with all 10 sections in the standard order. Partial proposals export with a banner noting which sections need attention.

Pricing

What each tier gets

Free

View proposals created by other org members. Cannot generate new proposals.

Starter

View proposals. Cannot generate. Upgrade to Pro to use the AI writer.

Pro

Generate up to 5 proposals per month. All 10 sections. Per-section regeneration. DOCX export. Direct approval flow.

Enterprise

Unlimited proposals. Enterprise approval adds an automated compliance check across every section before sign-off. Custom instructions template and compliance strictness settings.

FAQ

Before you buy

What the writer needs from you, what it will not do, and which plan it comes with.

What does the AI grant writer need from us before it can write?

Does it write the whole proposal at once?

Can I edit it, or do I have to take what it produces?

Which plans include it, and is there a limit?

Does it submit the proposal to the funder?

Stop starting from a blank page

TappHQ already knows your organization. Give it a grant to pursue and it will write the proposal. You review, refine, and submit.

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