Win Rates From Real Applications

Existing grant databases tell you what's available. TappHQ tells you what's winnable. Anonymized outcome data from the nonprofit community powers match quality scores, funder win rates, and smarter prospecting decisions.

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The Problem

Grant databases show what's available, not what's winnable

Every nonprofit can search Grants.gov. But knowing which funders actually fund organizations like yours - that takes real outcome data from real applications. Most organizations make these decisions in isolation, guessing at win probabilities and wasting months on applications that never had a chance.

Four Data Layers

Community intelligence that grows with every user

Outcome Tracking

Track grants through to award or rejection. Every outcome you record contributes anonymized data to the community pool, improving match scores for everyone.

Community Submissions

Submit grant opportunities you discover that aren't in the federal databases. Curators review and publish them, expanding the opportunity pool for the entire community.

Funder CRM

Track contacts at funding organizations directly on each grant. Share contacts across your team and build institutional knowledge about funder relationships.

Profile Intelligence

Complete your grant-readiness profile and the matching engine learns your organization's strengths. Three-component match quality scores tell you exactly why an opportunity fits.

Funder Intelligence Network

Go beyond win rates - understand how funders decide

Every outcome you record can now include a program area, decision timeline, and an anonymous applicant tip. Aggregated across the platform, this creates a Funder Intelligence panel with four dimensions of insight for every foundation.

Decision Timeline

See the average days from submission to decision for each funder - so you can plan your pipeline realistically.

Program Area Preferences

See which focus areas each funder actually funds - not just what their guidelines say, but what they've historically supported.

Applicant Tips

Read anonymous tips from peers who've applied before - what works, what to avoid, and what funders actually care about.

AI Key Themes

When enough tips exist, an AI summary distills the 3-5 key themes across all applicant advice for that funder.

How It Works

A virtuous cycle of community data

Track your grants

Add opportunities to your tracker and manage them through your pipeline.

Outcomes are captured

When a grant reaches “awarded” or “rejected,” the outcome is recorded.

Data is anonymized

Individual org data is never shared. Only aggregate statistics that meet a minimum number of contributors are shown.

Community win rates appear

Match quality scores now include community win rate data, showing which funders actually fund orgs like yours.

Everyone benefits

More contributors mean more accurate data for the whole community. A rising tide lifts all boats.

Privacy First

Your individual data stays private

We built the aggregation system with privacy as a non-negotiable constraint.

Minimum Sample Thresholds

Aggregate stats are only shown when enough distinct organizations have contributed data for a funder. Below the threshold, data is suppressed entirely.

Display Tiers

Small samples show a range (20-40%), not a point estimate. Only large samples show precise win rates. This prevents reverse-engineering individual outcomes.

Per-Funder Opt-Out

Exclude specific outcomes from aggregation, or disable sharing entirely via a global toggle. Your data, your rules.

Post-Award Compliance

Track every obligation after the award

Winning the grant is only the beginning. Federal awards come with financial reports, performance reports, audits, certifications, and closeout requirements. TappHQ tracks them all - with templates, deadline alerts, and posture scoring.

Template-Driven Checklists

Apply pre-built compliance templates for NSF, HHS, HUD, and other federal grant types. Standard requirements are pre-populated - just add your due dates.

Automated Deadline Alerts

Receive in-app notifications 7 days before each compliance deadline. Assigned staff get alerted directly; unassigned requirements notify your org admins.

Evidence Tracking

Attach supporting documents to each requirement before marking it complete. Build a clean audit trail for Single Audit, funder site visits, or internal reviews.

Indirect Cost Reconciliation

Track approved indirect cost rates per grant and calculate reconciliation amounts. Ensures recovery aligns with your negotiated rate agreement.

Subrecipient Monitoring

Manage pass-through compliance obligations for subrecipients. Track monitoring visits, risk assessments, and reporting from sub-awardees in one place. (Enterprise)

Compliance Posture Score

Grant compliance data feeds your organization's overall Compliance Posture score. Overdue requirements lower your score; fully completed grants add a bonus.

Pricing

What each tier gets

Free

Browse grant opportunities. No outcome tracking or community data access.

Starter

Track grants and contribute outcome data. Your contributions help the community.

Pro

Everything in Starter, plus view community win rates and aggregate statistics on every funder.

Enterprise

Full access to all community intelligence features, priority data, and custom reporting.

Ready to make smarter grant decisions?

Start tracking grants today. Every outcome you contribute makes the community data richer for everyone.

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