Draft Your AI Use Policy in Minutes
A free 8-section template for nonprofits covering permitted uses, data privacy, human oversight, transparency, and review cadence. Claim your account for one free AI-drafted policy with .docx download.
What makes this different
Most AI policy generators produce boilerplate. Ours is scoped for nonprofits and scales from template (free) to AI-drafted (after you claim an account).
What's in your policy
8 sections covering the governance ground every AI policy needs to stand on.
- 1Purpose and Scope
Defines which staff, contractors, and tools the policy covers - plus your organization's overall AI stance (cautious, moderate, progressive).
- 2Permitted Uses
Lists approved use cases (drafting, summarization, analysis, etc.) scoped to your organization's work.
- 3Prohibited Uses
Auto-populated based on your data-handling answers - bans on confidential data submission, misleading output, and unreviewed high-stakes content.
- 4Data Privacy and Confidentiality
4-level data classification (Public, Internal, Confidential, Restricted) with explicit rules for each. Addresses donor data, HR records, and grant budgets.
- 5Human Oversight Requirements
Mandatory review categories (grant applications, board materials, financial work) plus a review cadence scaled to your review-frequency answer.
- 6Attribution and Transparency
When to disclose AI use externally - op-eds, grant applications, research, and internal work product.
- 7Policy Review Cadence
Review frequency scaled to the number of AI tools you use (monthly, quarterly, semi-annually, or annually) with a clear change-approval process.
- 8Contact for Questions
Designated governance contact for approval requests, incident reports, and amendment proposals. Includes whistleblower protection language.
Legal Disclaimer
Generate your policy - free
No credit card required. Answer 5 short questions - we draft your policy and email it with a claim link to your free TappHQ account.
Prefer to skip the form? Create a free account to generate your policy in your dashboard.
Preview vs. AI-enhanced version
Here's what you get free, and what claiming your account adds.
What an AI use policy is for
An AI use policy is a written answer to a question staff are already asking: which AI tools can I use for work, with what information, and who checks the result? Most nonprofits started using these tools before anyone wrote that answer down. Grant proposals get drafted in a chat assistant, board packets get summarized, donor lists get segmented by a feature inside the CRM. The policy exists so the answer is the same for everyone, in writing, instead of a guess made at 9pm before a deadline.
It is also what a funder or board member asks to see. Some funders now ask grantees how AI touches sensitive data. A board wants to know that a person reviews AI-drafted material before it goes out under the organization's name. A one-page memo that says "use good judgment" answers neither question.
What a policy typically covers
- Scope. Who the policy applies to (staff, contractors, volunteers) and which tools it means, including AI features inside software the organization already uses.
- Permitted and prohibited uses. Drafting, summarizing, and analysis are usually permitted. Pasting confidential records into a public tool, presenting AI output as original research, and publishing unreviewed high-stakes content are usually not.
- Data handling. Which categories of information (public, internal, confidential, restricted) may go into which tools. Donor records, HR files, and grant budgets each get an explicit answer.
- Human review. Which outputs a person signs off on before use: grant applications, board materials, financial work, and anything sent to a beneficiary.
- Disclosure. When to say that AI helped produce something, and to whom.
- Review cadence and a contact. Tools change monthly. The policy says how often it is revisited, who answers questions, and who takes incident reports.
What this generator produces
A first draft with those sections filled in from your answers. It is scaffolding for a board to review and counsel to revise, not a finished legal document. Your free TappHQ account adds one AI-drafted policy that tailors the language to your answers, tool inventory, and governance structure.
Frequently asked questions
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