Compliance AI That Knows Your Entire Organization

Q: Does TappHQ file our state charity registrations for us?

No. It pre-fills the forms from data you already keep in TappHQ, assembles the PDF, and tracks it through review; you sign and submit it to the state charity office yourself. Nothing is transmitted to a state on your behalf, and no registered agent is involved. Six forms are covered at launch: the Unified Registration Statement plus California, New York, Florida, Pennsylvania, and Illinois.

Q: What data does filing assembly read, and how is it handled?

Your organization profile (EIN, address, fiscal year), revenue figures from connected financial data and 990 filings, board composition, and program descriptions. Sensitive snapshot fields are encrypted at rest, the assembled PDF is delivered through a short-lived signed link, and every status change from Draft to Accepted is recorded. If a state revises a form and a field no longer maps, assembly stops and reports the mismatch rather than producing a wrong PDF.

Q: Which plan do we need?

Free includes the compliance calendar, Contracts and Agreements, and a capped number of credentials in the vault. Starter removes the credential cap and adds insurance tracking, the asset registry, board governance, and attestation campaigns. Pro adds Compliance AI posture analysis and state filing assembly. Enterprise adds assembling a filing from Ask TappIQ by chat and unlimited attestation campaigns.

Q: How do attestations get signed?

Through three channels, all tracked in one place: board members sign in their board portal, employees sign inside their TappHQ dashboard, and vendors sign through a secure public link sent by email. Reminder emails carry a fresh link each time and earlier links expire. Each signature records a timestamp, an anonymized IP address, and the exact document version signed.

Q: What happens when a credential or registration is about to lapse?

Reminders go out on a set cadence in the weeks before a credential expires, and the expiration also appears on the compliance calendar. For state registrations, TappHQ warns your team when a renewal is due soon and no filing has been started for that year. Renewal playbooks give a step-by-step checklist for the credential type so the renewal itself is not improvised.

Posture signals across credentials, compliance calendar, board governance, state registrations, policies, and audit readiness. Gaps surface before audits, not during them. Automated state charity filing auto-populates renewal forms from your platform data. Board and audit evidence packs assembled in one click.

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Credential Tracking

Automated Reminders

AI Compliance Analysis

Board Governance

Credential Vault

Stop scrambling when a credential expires

Track every license, certification, registration, and permit your organization needs. Get notified weeks before anything expires so renewals happen on your timeline, not in a last-minute panic.

Document Storage

Upload credential documents, certificates, and supporting files. Everything in one searchable, secure vault.

Expiration Tracking

Set expiration dates and get automated reminders at 60, 30, 14, and 7 days. Deadlines sync to your compliance calendar automatically.

Renewal Playbooks

AI-generated renewal checklists based on credential type. Step-by-step guidance so nothing gets missed during the renewal process.

Compliance Calendar

Every deadline in one view

Credential expirations, COI disclosure due dates, insurance renewals, and filing deadlines all appear in a unified calendar. Automated reminders keep your team ahead of every obligation.

More Compliance Tools

Built for how nonprofits actually work

Insurance Tracker

Track every policy - D&O, general liability, cyber, property. See coverage gaps at a glance and get renewal reminders automatically.

Asset Registry

Track organizational assets - equipment, vehicles, technology. Know what you own, who has it, and when it needs replacement or maintenance.

Contracts and Agreements

Record every agreement - vendor contracts, leases, MOUs, grant and service agreements - and see the date each one next needs a decision. Auto-renewing contracts are tracked from the notice deadline, not the expiry, so you can act while cancelling is still an option.

Board Governance

Officer roles, independence tracking, COI disclosure compliance, committee assignments, and give-or-get fundraising targets. Board Experience Dashboard includes Diversity analytics, Performance scoring, Terms management, and COI keyword flagging on meeting agendas - everything auditors and funders ask for.

Compliance AI

AI analyzes your compliance posture across credentials, board composition, insurance coverage, filing status, and mandatory training completion rates. Get actionable recommendations for improvement.

Offboarding Checklists

When staff or board members depart, automated checklists ensure credentials are transferred, access is revoked, and assets are returned.

Audit Evidence Packs

Generate compliance evidence packages for audits and renewals. One-click assembly pulls credentials, insurance, board records, and training data into a structured pack ready for auditors.

State Registrations

Track charitable solicitation registrations across all 50 states. Know which states require registration and when renewals are due.

Automated Compliance Filing

Generate state charity registration forms from your org data

TappHQ reads your organization profile, financial data, and board records and pre-fills state-specific charity registration forms. You review, sign, and submit - no manual data entry.

CA CT-1 / CT-TR-1

FL SOLC

PA BCL-15 / IL CO-1

Data Pre-Fill from Your Profile

EIN, address, fiscal year, revenue figures, board composition, and program descriptions are read directly from your TappHQ profile and the connected financial data you already maintain. No double-entry.

Review Before You Sign

Download the assembled PDF, review every field, and mark the filing ready for submission. TappHQ generates; you sign and submit directly to the state charity office - no registered agent required.

Reviewer Workflow

Assign a reviewer before submission. Reviewers receive an in-app notification, can approve or send back with notes, and the filing status tracks every state change with a full audit trail.

Status Tracking

Filings move through a defined lifecycle: Draft → Assembled → Under Review → Reviewed → Submitted → Accepted. Every transition is recorded and searchable in Universal Search.

Ask TappIQ Integration

Ask TappIQ can list your filings, check filing status, and even assemble a new filing on command for Enterprise users. Filings pending review also surface in Mission Control.

Deadline Alerts

TappHQ monitors your state registration renewal dates and warns your team when a filing is due within 30 days and no filing has been started for that year.

Available on Pro and above - 4 states at launch (CA, FL, PA, IL)

Nonprofit Setup Playbook

Your post-formation roadmap

Just received your 501(c)(3) determination letter? The Nonprofit Setup Playbook walks you through 18 essential steps - legal, financial, governance, compliance, and operations - so nothing gets missed during your critical first year. Steps auto-complete as you use TappHQ features.

18 Guided Steps

Organized into five categories - legal, financial, governance, compliance, and operations. Required steps are labeled so you know what to prioritize.

Auto-Detection

Connect QuickBooks, add board members, or set up your website - the playbook detects completed steps automatically and marks them done.

Progress Tracking

See your completion percentage at a glance. Add notes to any step, skip steps that don't apply, and pick up where you left off across sessions.

Attestation Campaigns

Collect digital attestations at scale

Stop chasing signatures in email threads. Create structured attestation campaigns for board COI disclosures, policy acknowledgments, vendor insurance certificates, and more - with automated reminders, a full audit trail, and optional annual recurrence.

5 Preset Campaign Types

COI disclosure, whistleblower policy, acceptable use, vendor insurance, and training certification - each with a pre-filled document template you can customize.

Multi-Audience Targeting

Target board members, staff, vendors, or a custom subset. The system automatically builds your audience when you activate the campaign and sends each respondent a personalized signing link.

Automated Reminders

Set reminder intervals (30, 14, 7, 3, 1 day before deadline). The system sends fresh signing links at each interval - previous links automatically expire for security.

Full Audit Trail

Every signature includes a timestamp, anonymized IP address, and a tamper-proof record of exactly which document version was signed and when. Included in Audit Evidence Packs (Enterprise).

Annual Recurrence (Pro+)

Enable annual or quarterly recurrence and the system automatically clones the campaign when the deadline passes - keeping your compliance calendar populated without manual effort.

3 Signing Channels

Board members sign through their Board Portal, employees sign directly in their TappHQ dashboard, and vendors sign through a secure public link - all tracked in one place.

How it connects

This HQ is part of a bigger picture

Every HQ shares its data, its proactive alerts, and its agents with the rest of the platform. Here are three concrete ways this one works with the others.

Credentials keep grants eligible

NUDGE-CC-01 maps expired insurance credentials to every grant with a matching insurance_requirement — one lapse surfaces as risk across every funded project.

Attestations feed board packets

attestation-calendar-adapter and the board-meeting-pending-coi nudge tie compliance attestation status into PeopleHQ board readiness and portal packets.

Filings unlock drafting context

990 filings and state_registrations populate the governance-provider and org-profile-provider so DGE-generated narratives, funder reports, and AI-readiness answers inherit real compliance data.

See how everything connects

FAQ

Before you buy

What filing assembly does and does not do, what it reads, and which plan carries it.

Does TappHQ file our state charity registrations for us?

What data does filing assembly read, and how is it handled?

Which plan do we need?

How do attestations get signed?

What happens when a credential or registration is about to lapse?

Ready to stop chasing compliance deadlines?

Free tier includes up to 5 credentials and the compliance calendar. Starter adds insurance tracking, asset registry, unlimited credentials, and board governance. Pro adds Compliance AI and Automated State Filing Assembly (4 states). Enterprise adds Ask TappIQ filing assembly via chat.

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